Key Responsibilities:

• Verify & Post Direct Expenses/AMC Invoices Avg. 75 Invoices P.M
• Verify & Posting Clear Trip Air Ticket (Debit/Credit Notes from HH) Entries Avg. 40 P.M
• Prepare Debit & Credit Note to Inter Units and Accenture if any invoices posted in DRR
• Prepare Provision Statement for the AMC invoices for Hotel and Accommodation and forward to Financial Accountant for closing work.
• Managing the relationships with the companys major creditors;
• Preparing Petty Cash Reimbursement Cheques & Visa Reimbursements & Municipality Tax Cheques, Tourism Dirham Cheques
• Prepare Debit & Credit Note to Inter Units, Accenture, Emirates School, Al Habtoor Motors, if any Visa Related Expenses
• Prepare Outlet Tips/Recreation Commission/Up-selling/Incentive/Payments Cheques
• Lease Outlets Monthly Payments, DTCM Permission payments
• Prepare EPPCO Statement for Payment and Debit Notes for Inter Units
• Prepare DEWA Statement for Hotel Payment and JV Purpose
• Preparing ETISALAT & DU Cheques and Debit Note to Met Club
• Debit Note for Astoria Water & Electricity Consumption in DIP Accommodation
• Prepare Debit Note for Astoria Block-DIP Maintenance Expenses
• Prepare and making payment for Outlet Artists on monthly basis based on the attendance sheet
• Witness to General Cashier weekly once or twice for the Daily Cash Collection from outlets and Reception
• If any Traffic Fine or Accident Charges for Diamondlease Leased Vehicle, sending the copies to concern vehicle user and getting the acknowledgement for City Ledger purpose.

Daily Responsibilities

• Verifying invoices with LPO/Delivery Note/FMC Posting and other supporting documents and posting invoices in Navision
• Verify & Post F&B DRR Invoices Avg. 1900 Invoices Per Month
• Verify & Post Gen. Store/P&S DRR Invoices Avg. 150 Invoices P.M
• Rectifying the Errors in DRR and follow up for RTS, if any
• Follow up with the Concerned Store and Receiving Office for above DRR's/Direct Invoices on regular basis and updating it our Superior
• Updating Bank Book (NBD/CBD/CITI/ADCB) depends upon the Daily Transaction
• Preparing the Daily Bank Balance Status Report and forward it to Chief Accountant.
• Preparing Supplier Reconciliation statements and making Cheques on Daily Basis
• Filing the Invoices & Paid Cheques (NBD/CBD/CITI) on Daily Basis and Maintaining Cheque Signature Status in Excel Sheet
• Attach all the Invoices and AMC copies related to Payments with Cheques.
• Follow-up with Suppliers for the SOA (by Phone/Mail)
• Send Payment Status to the Suppliers (by Mail)
• Prepare & Updating Cheque Signed/Send List in Excel Sheet on Daily Basis
• Running Interface from Fidelio Material Control for F & B Stores, Receiving Office Direct Invoices for Outlets, Engineering Invoices & Non Inventory invoices.
• Verify & Post Non-Inventory DRR Invoices Avg. 80 Invoices P.M
• Verify and Post Engineering DRR Invoices Avg. 160 Invoices P.M
• Follow-up for the Pending Invoices/LPOs/PR for DRR with concern department
• Managing the supplier periodic cheque runs and making cheques in priority suppliers
• Dealing with queries relating to invoice postings from Stores and Receiving
• Maintaining the Fixed Asset File and Project/Advance Payment Files
• Re-Filing Invoices after payments done
• Prepare Executive Travel Allowance Cheques, if any during the month
• Maintaining AMC Schedules and Follow up for the invoices and service report from concern dept.
• Cash Flow Statement on Weekly Basis and sending to Chief Accountant